Constitution

Proposed Rules

Rules & Regulations of Stop The Stadium Society Inc.

  1. Registration
    The Society shall be registered under "The Incorporated Societies Act, 1908".

  2. Name
    The name of the Society shall be "Stop The Stadium Society Incorporated"

  3. Objects
    The objects of the Society are:

    • To ensure through effective action that the construction of a publicly funded stadium at Awatea Street is prevented from happening
    • To ensure that the views of the members of the Society are communicated effectively through all means at the Society’s disposal to the wider community
    • To provide an asset base for associated research and communication in line with the Society’s aims

  4. Membership
    The Management of the Society may from time to time make such regulations as it shall think fit regulating or restricting the admission of members, but unless otherwise determined, the following shall apply:

    • Applications for membership shall be submitted on the approved application form and be accompanied by the appropriate annual subscription fee
    • The application will be considered at the next duly convened Management meeting and the applicant will be elected to the appropriate membership on a simple majority decision.
    • The Management of the Society will acknowledge such election to the applicant and notify them of the Rules of the Society
    • The types of membership available to members shall be:
      • Full Financial Membership
        Any person over the age of 18 years who has paid in full the annual subscription of $10 (or $2 for students, unwaged and senior citizens) shall be, upon election,entitled to be elected to any position within the Society, and vote at any meeting of the Society.

      • Full Junior Membership.
        Any member between the ages of 12 and 18 on the 1st January in the year of application, and who has paid the annual subscription of $10 (or $2 for students and unwaged), shall be entitled upon election to become a full Junior member of the Society but shall not be entitled to vote at any meeting or hold any position on the Management of the Society.

  5. Subscriptions
    The annual subscription rate of the Society for Full Membership shall be set by the Management of the Society and in the 2008/09 year shall be set at $10 (or $2 for students, unwaged and senior citizens). Subscriptions shall be payable by the 1st September in each calendar year and those in arrears by the 1st October will be deemed to have forfeited the privileges of Full Financial Membership and will be transferred to the Associate Membership roll.

  6. Resignation of Members
    • Any resignations from membership must be received in writing by the Management of the Society by the Annual General Meeting in any year.
      Any members failing to notify the Society of their resignation shall be liable for all and any subscriptions owing or due.

    • No persons ceasing to be members of the Society for whatsoever reason shall have any claim on the Society.
    • Any member who is in more than 1 year in arrears of subscriptions will have their membership status changed to Associate membership unless a resignation notification has been received.

  7. Management of the Society
    The Society will be managed by a Management Committee consisting of those who
    have responsibilities for particular components of the Society’s activities. The
    Management Committee of the Society shall be appointed at the Annual General
    Meeting and shall comprise:

    • President
    • Vice President
    • Secretary
    • Treasurer
    • Communications Secretary

    Also:

    • Nominations for the positions on the Management Committee of the Society shall be made orally or in writing with the consent of the person nominated at the Annual General Meeting.
    • The Management Committee has the power to co-opt to the Committee any other member who has provided their consent to fulfil an additional necessary role or to replace an elected member of the Committee who is unable to fulfil their role.
    • The Management Committee may determine at any time to employ a professional person or business to undertake one or more of the necessary roles of the Society, such services to be overseen by the Management Committee.
    • The Management Committee shall meet as often as considered necessary and may make, repeal and amend such regulations as they may from time to time consider necessary or appropriate for the well-being and administration of the Society; such regulations, repeals and amendments shall be binding on all Members until otherwise determined by the Management Committee or by the Members in a General Meeting provided that no such regulation shall be inconsistent with these Rules or “The Incorporated Societies Act, 1908” or its amendments.
    • Meetings of the Management Committee may be held in person or by any other electronic means provided that each member of the Management Committee is not disadvantaged.
    • Meetings of the Management Committee shall be called at any time by the Secretary or President but must be called by ten days after the receipt by the Secretary of a request from any two members of the Management Committee.
    • At any Management Committee meeting five members shall constitute a quorum.
    • The Chair of the meeting shall have a deliberative and casting vote.
    • Any member of the Management Committee failing to attend three consecutive meetings of the Committee without obtaining leave of absence shall, at the discretion of the Committee, cease to be a member thereof, and in that cause shall cease to hold any office in the Society in that year.

    Power of the Management Committee:

    • The Management Committee, in addition to other powers, shall have control of the funds and assets of the Society and shall have all such administrative powers as may be necessary for properly carrying out the objects of the Society in accordance with these Rules, including the appointment of people or businesses to carry out such administrative requirements and business of the Society as may be appropriate.
    • The Management Committee shall, subject to any qualifications herein contained, also exercise in its absolute discretion the general powers of the
      Society as set out in the succeeding Rule.

  8. General Powers
    Without limiting or derogating from the powers expressed or implied herein or vested in the Society by law, the Society shall have the following special powers and authorities:

    • To enter into any arrangement with any Governments or authorities, supreme, municipal, local or otherwise, that may be seen conducive to the objects of the Society, or any of them, and to obtain from any such Government or authority any rights, privileges and concessions which the Society may think it desirable to obtain and to carry out, exercise and comply with such arrangements, rights, privileges and concessions.
    • To invest any funds of the Society not immediately required upon any nvestments authorised by the law of the Dominion of New Zealand for the investments of trust moneys.
    • To affiliate with any Society, Body, or Association having objects substantially similar to the objects of this Society or to join or to co-operate with or subscribe to the funds of any such Society, Body or Association for the purpose of better attaining or otherwise furthering the objects, ends and interests of the Society or the Members thereof.
    • No member or person associated with a member of the Society shall derive any income, benefit or advantage from the Society where they can materially influence the payment of that income benefit or advantage except where that income, benefit or advantage is derived from:
    • Professional services to the Society rendered in the course of business charged at no more than current market rates, or: Interest on money lent at no greater than current rates.

  9. General Meetings
    • The Annual General Meeting of the Society shall be held on such day before the first day of September each year as shall, from time to time, be determined by the Management of the Society.
    • The Secretary shall at least ten days before the Annual General Meeting in each year make public notice stating the date, time and place of the meeting together with particulars of the business to be transacted.
    • The Management may at any time and shall within fourteen days after the requisition in writing of at least ten Members (which requisition shall set forth the business proposed to be transacted at each meeting) convene an extraordinary General Meeting for any specific purpose or purposes. The Secretary shall at least seven days before any extraordinary General Meeting make by public notice stating the date, time and place of the business to be transacted.
    • At all General Meetings the chair shall be taken by the President or if he or she is not present, by the Vice President or, failing him or her, some Member chosen by the meeting. Every Full Financial Member and every Associate Member shall have one vote, and in the case of equity of votes, the Chairman shall have an additional or casting vote.
    • At any General Meeting twenty Members or one quarter of the financial Members for the time being of the Society, whichever shall be the lesser, shall constitute a quorum.
    • At any General Meeting a resolution put to the vote of the meeting shall be decided on a show of hands unless a poll is demanded (before or on the declaration of the result of the show of hands) by at least three Members and unless a poll is demanded a declaration by the Chairman that a resolution has been carried or carried by a particular majority or lost shall be conclusive. A poll shall be taken in such a manner and at such a place and time as the Chairman directs and the result of the poll shall be deemed a resolution of the meeting at which the poll was demanded.
    • These rules may be altered, added to or rescinded by a resolution carried by a majority of at least two-thirds of those present and voting at a General Meeting the notice of which shall have specified the proposed alterations, addition or rescission; but nothing in this Rule shall prohibit the amendment at a General Meeting of any such motion for alteration or rescission.
    • No addition to, or alteration of, the pecuniary profit clause or the winding-up clause or the amateur status of the Society shall be approved without the Inland Revenue Department’s approval. or the amateur status of the Society shall be approved without the Inland Revenue Department’s approval.

  10. Common Seal
    The Common Seal shall be kept in the custody of the Secretary. It shall not be affixed to documents except with the authority of a resolution of the Committee. The Seal shall be affixed by the Secretary or the Treasurer in the presence of two Members of the Committee who shall attest the affixing thereof.

  11. Financial Year
    The financial year of the Society shall begin on the 1st day of September in each year and end on the 31st day of August following.

  12. Control of Funds
    • All monies received by or on behalf of the Society shall be paid into an account or accounts kept at any Bank or Savings Bank constituted under "The Savings Bank Act, 1908", appointed by the Management, and cheques, bills and withdrawal forms drawn on any such accounts shall be signed by any two of the following:
      • President,
      • Secretary
      • Treasurer
      • or a Member of the Committee specifically named and authorised by the Committee for a particular account;
    • Provided always that any cheques or other banking documents requiring endorsement may, if lodged for credit at any one of the Society’s Bank Accounts, be endorsed by any one of the abovementioned of the Society.
    • No moneys owing by the Society shall be paid out or any other payments made except with the authority of a resolution of the Management.

  13. Auditor
    An Auditor who shall not be a Member of the Management, shall be elected each year at the Annual General Meeting. A vacancy occurring in the office of auditor during the year shall be filled by the Committee.

  14. Duties of Members
    • All Members shall assist in the aims and objectives of the Society through the best means available to them.
    • Every Member shall communicate to the Secretary any change of address; and all notices required by these Rules to be given to Members shall be deemed to have been duly given in due course of post if sent to registered address of the Member in the Society Books.

  15. Winding Up
    Upon the winding up of the Society, or on its dissolution by the Registrar, its property
    or assets shall be disposed of to the benefit of the Dunedin Foodbank after the
    payment of all outstanding debts and obligations including any related costs of
    winding up or dissolution.
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Published on 31/05/2009 at 6:27 am  Comments Off on Constitution  
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